Rapid Deployment CCTV Tower

Join our Journey.

 

Our mission is to radically change the way people, products and property are connected and secured by developing game-changing technology and applying it with smarter thinking. We believe in the power and potential of renewable energy, and it is our people who drive us forward. 

We are looking for a special person to join our talented Finance and Project Team, working in a fast-paced and rewarding environment. If you have the skills, experience and aptitude to work on innovative projects, then we want to meet you. 

Job Title: Finance and Project Administration Assistant

Reports to: CFO

Location: Sunstone House, Unit One, Altira Park, The Boulevard, Herne Bay, Kent CT6 6GZ

Date: November 2022

Main Responsibilities:

To manage the purchase and sales ledgers and oversee/manage key supplier relationships and some client relationships. The role will also be responsible for some project and administrative purchasing and managing the PO system in Xero.

 

Specific tasks include:

 

Finance – Purchasing:

  • Managing all supplier invoices – liaising with the external bookkeepers to ensure that all invoices are on Xero assisting with reconciliations where necessary

  • Manage supplier payments – provide CFO with a list/forecast of key suppliers outstanding and due for payment weekly

  • Ensure outstanding staff expenses are on Xero and are flagged to CFO to be paid on a weekly basis

  • Management of and liaison with suppliers – establish/maintain strong relationships with key suppliers and ensure that they are clearly communicated with in terms of payment and invoicing

  • Coordinate with Head of Project Delivery to ensure that all project related purchasing is done on time and in-line with relevant Budgets/Bill of Materials (BoM) and make purchases directly with suppliers where necessary staying on top of any potential supply issues 

  • Completing the RMA process with suppliers and customers

  • Manage PO system in Xero and ensure all purchases have an accompanying PO

  • Maintenance of purchase ledger in Xero

  • Management of the accounts@ inbox

 

Finance – Sales:

  • Coordinate with Head of Project Delivery and Head of Client Services to prepare and manage sales invoices in Xero – sending completed invoices to the client or relevant team member as appropriate

  • Ensure that all sales invoices are paid on time, chasing clients directly where necessary or liaising with the team to ensure they’re receiving accurate timing updates from the end client

  • Maintenance of sales ledger in Xero

  • Manage the monthly sales invoicing register

  • Update and manage the monthly rental profit and loss document

 

Client/Project Admin:

  • Creation of maintenance agreements and supporting invoices to coincide with annual renewal dates

  • Scheduling and management of PPM visits (Planned preventative maintenance) with clients

  • Preparation and collation of site visit documentation provided to engineers, issuing to clients once completed

  • Logging of support requests from clients and ensuring follow up by Head of Engineering

  • Management of the Support@ inbox

 

Key Skills and Experience:

  • In-depth knowledge and experience managing purchase and sales ledgers - Essential

  • Previous experience directly managing supplier purchases - Essential

  • Previous experience managing supplier payments - Essential

  • Experience reconciling purchase and sales ledger accounts – Essential

  • Experience of direct liaison with clients and suppliers – Essential

  • Strong understanding of Xero accounting software – Preferred, not essential

  • Previous experience managing PO systems – Preferred, not essential

  • Previous experience in engineering and manufacturing environment – Preferred, not essential

To apply click on 'Speak to us' and send us your CV.

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Sunstone House

The Boulevard, Herne Bay,

Kent, CT6 6GZ

United Kingdom

+44 1227 369470